Pay Fixation of a Government Employee is necessary for calculating the salary of that government employee and on this basis his monthly salary is prepared.
Now you must be thinking that when the salary of a post is already fixed in the job notification, then what is the need of Pay Fixation.
We are going to answer this question of yours in this article that what is Pay Fixation of a Government Employee and what is its need for him.
In this article, we are also going to explain that under which circumstances Pay Fixation is required.
So first of all we will know that what is Pay Fixation of a Government Employee.
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What is Pay Fixation of a Government Employee?
When a notification is published for a government job, often the Pay Levels and Basic Pay are given for all the posts published in notification. This happens in almost all notifications.
When a person joins a government office for the first time, a Pay Fixation statement is made on the basis of that job notification.
Now this Pay Fixation statement is signed by the Head of Office of that office which is a Gazetted officer. That Gazetted officer is authorized to make this Pay Fixation statement official.
After taking the signature from that authorized officer, the Pay Fixation statement is sent to the office where the pay related work of the employees of the concerned office is done.
Like PAO (Pay and Accounts Office), where pay related work of employees working in GST(Goods and Services Tax) or Income Tax Department, is done.
In these offices, the work related to the salaries of these employees are also done.
Another example is of CGDA (Controller General of Defense Accounts) where pay related work of employees working in Defense Offices are done.
These offices verify that Pay Fixation statement and if they find statement correct, the authorized officer signs that statement. After taking signature from that officer, the work of Pay Fixation of that employee is completed.
Now it is clear that the Pay Fixation means to fix the salary of a government employee.
Why Pay Fixation of a Government Employee is needed
It is also a very important question that why Pay Fixation of a Government Employee is needed when the basic pay of that employee is already fixed.
So the simple answer is that it is not considered official until a gazetted officer signs any pay related document in a government office.
Not only on Pay related documents but also on other documents the signature of that Gazetted Officer is necessary. Then those documents are considered officially verified and corrected.
That gazetted officers are authorized by the Central Government to sign that type of documents in government offices.
That is why when the salary of a government employee has to be fixed, the signature of that gazetted officer is necessary on the pay fixation statement.
After taking signature from Gazetted Officer and verifying of the pay fixation statement by the PAO/CGDA, the salary is drawn and given to that government employee by the concerned office.
Therefore, to pay salary, it is necessary to do Pay Fixation of a Government Employee.
Under what circumstances Pay Fixation of a Government Employee is done?
There are many such situations due to which Pay Fixation of a Government Employee has to be done.
But we will discuss here only about some important situations which are often present in all government offices.
Joining Time :
When a person joins a government office for the first time, the basic pay of that employee is fixed according to the notification published by the concerned department.
For example, in the notification of CGL exam, you must have seen that Pay Level and Basic Pay are given for all the posts in the Details of Post.
Like the posts of Assistant Audit Officer and Assistant Accounts Officer come in Pay Level 8.
Their Basic Pay Rs. 47600 to Rs.151100. That is, the fixation of their Basic Pay is Rs. 47600 to Rs.151100.
On promotion :
Even after promotion, the basic pay of a government employee changes.
Suppose the Basic Pay of an employee comes in Pay Level 6, then on promotion, his Pay Level will increase to 7.
Now according to this Pay Level i.e. 7, its Basic Pay will be fixed.
On getting MACP :
The full form of MACP is – Modified Assured Career Progression Scheme. This scheme is applicable for those employees who do not get any promotion or up-gradation in 10, 20 and 30 years of service.
As it is known that promotion is given to any government employee after working for a certain number of years.
But sometimes an employee is not able to get promotion on time.
In such a situation, MACP is done to that employee and his Basic Pay is determined according to the next pay level.
It is clear that when the Basic Pay of an employee changes due to change in the Pay Level, then Pay Fixation will be required.
In this way Pay Fixation is done even after getting MACP.
Increment has stopped due to some reason and on regularizing it:
In government jobs, increment is available every year in the month of January or July.
This increment is applicable only in the same Pay Level but Basic Pay starts getting one cell ahead.
But sometimes this increment stops due to some reason and stays for few years.
There can be many reasons for stopping the increment like that employee has not passed any departmental examination.
Or there is a vigilance case going on against that employee on behalf of the department.
In such a situation, when that employee becomes free from the above problems, then his salary has to be regularized.
For this, his Basic Pay has to be fixed again and for this, Pay Fixation is required.
Pay fixation has to be done in the important situations mentioned above, but there are also some reasons due to which Pay Fixation has to be done.
But these reasons are not so important, so we are not mentioning them here.
Conclusion:
Pay Fixation of a Government Employee is a very important work of the Accounts Section of any Department.
There are many situations throughout the year when Pay Fixation of a Government Employee is required.
The most important situations are when someone joins a government office for the first time, on promotion, on getting MACP, on regularizing the salary by continuing the increment, etc.
In the above article, we have discussed these important points in detail.
